• Executive Administrative Assist

    Job Locations US-PA-Elverson
    Posted Date 3 weeks ago(5/4/2018 10:58 AM)
    Job ID
    # of Openings
  • Overview

    Singer Equipment Company, one of the largest food service and equipment distributors in the US, is seeking an Executive Administrative Assistant.  Reporting directly to the President and CEO, the Executive Administrative Assistant will be experienced in handling a wide range of administrative and executive support-related tasks and will support the President as well as various other executives. The Executive Administrative Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment while remaining flexible, proactive, and efficient. The individual must have strong written (spelling and grammar) and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


    • Completes a broad variety of administrative tasks for the President and Executive team: including; managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
    • Anticipates the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
    • Represents the executives by welcoming visitors, arranging company dinners, lunches and other corporate functions. This would include booking hotel rooms, conference rooms and any other required items. Answering questions and booking meeting requests for the President as directed to the executive office.
    • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
    • Manages external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
    • Completes prequalification and requalification information requests and handles bid list tracking and communications daily.
    • Effectively handles senior level activities and communications with a high degree of professionalism, accuracy and confidentiality.
    • Prepares PowerPoint presentations by President to key customers and other executives.

    Ideal Candidate Will Possess the Following Skills and Abilities

    • Associates degree or higher level of education (Bachelor’s degree preferred)
    • Prior experience working for an executive preferred
    • Excellent verbal and superior writing (grammar and spelling) and presentation skills are essential
    • Polished professional having significant experience (minimum 3 years) supporting individuals at the executive level
    • This position requires a high degree of flexibility
    • High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role
    • Demonstrated success where personal results and accountability are evident
    • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Strong sense of teamwork
    • Can operate independently and remotely
    • Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel
    • Proficient with technology including mobile devices and willing to learn new systems

    At Singer Equipment, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short-term and long-term disability, 401(k) with company match, group life insurance, flexible spending, paid time off, and paid holidays.


    Singer Equipment is an Equal Employment Opportunity and Affirmative Action Employer


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