Contract Administrator

Job Locations US-NJ-Paterson
Posted Date 1 month ago(8/21/2020 3:58 PM)
Job ID
# of Openings


Under the general direction of the Contract Operations Manager, the Contract Administrator provides a variety of administrative support including estimating, preparing quotes, and supporting project activities including assisting, organizing, and tracking project tasks to ensure projects are completed on time and within budget. The Contract Administrator is an integral member of the team to coordinate resources, equipment, and information in support of equipment sales and construction projects. This position functions as a liaison between Sales Managers, Project Managers, contractors, vendors and other stakeholders.



  • Estimate foodservice contract projects.
  • Request and file quotes for entry into spreadsheets.
  • Handling administrative, data entry and clerical functions for the project manager/sales team.
  • Providing customers the specification sheets of all equipment and accessories included in each job. 
  • Helping customers resolve equipment issues and operating problems by making service calls to authorized service agents.
  • Collecting and providing to customers the operating manuals for all equipment included in each job, along with a list of all authorized service agents and warranties.
  • Arranging and scheduling the shipment of equipment to customers on a timely basis as needed.
  • Tracking purchase orders and assembling a tracking log.
  • Processing equipment returns and return authorizations.
  • Maintain weekly equipment tracking logs.
  • Verify written specifications to drawings.

Ideal Candidate Will Possess the Following Skills and Abilities

  • 3-4 years required experience reading and interpreting foodservice consultant plans and specifications
  • 3-4 years required experience soliciting and collecting manufacturer and/or sales representative quotes and loading into AutoQuotes
  • 1-2 years preferred experience with Procore, Plan Grid,or Building Connected construction programs
  • 3-4 years preferred experience reading and disseminating architectural and mechanical plans
  • 1-2 years preferred experience with Prelude
  • Experience in Autocad a plus
  • Prior foodservice industry experience is preferred
  • Experience using the Auto Quote (AQ360) software is a plus
  • Proficient user of Microsoft Word, Excel and Outlook required
  • Customer first attitude; going above and beyond to satisfy each customer
  • Excellent verbal communication skills with a pleasing phone manner
  • Detail oriented with acute listening skills  
  • Strong organization skills with the ability to prioritize in a busy environment with frequent interruptions
  • Ability to work with minimal supervision and independently


At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. 


Equal Opportunity and Affirmative Action Employer


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