Accounts Payable Supervisor

Job Locations US-PA-Elverson
Posted Date 1 week ago(1/11/2022 1:32 PM)
Job ID
2022-1735
# of Openings
1
Category
Accounting/Finance

Overview

The Accounts Payable Supervisor position is a high-impact role within the Singer organization.  The Accounts Payable Supervisor will oversee the day-to-day activities of the accounts payable staff and ensure invoices are entered timely and accurately in the Concur and/or Prelude systems.  This position will have significant interaction with the company’s vendors, the Purchasing department, the Accounts Payable Manager, and other senior financial leaders. Therefore, the candidate must possess excellent communication skills, ensure compliance with the company’s policies and procedures, and be able to prioritize and delegate work to the AP team, and meet deadlines. 

Responsibilities

  • Manage daily operations of the accounts payable processors, including prioritizing workload, submitting invoices in automated AP system, communicating with vendors, and providing information to receiving and/or purchasing department regarding invoice discrepancies.
  • Ensure timely processing and payment of vendor invoices with specific attention to ensuring discounts and rebate opportunities are secured
  • Assist AP processors with complex vendor invoices/discrepancy resolution; escalating issues to the AP Manager
  • Review and reconcile vendor statements
  • Review, reconcile, and process vendor credits
  • Prepare ACH/check runs and mail out checks
  • Process voids & reissues
  • Process vendor prepayments and work with accounting staff to reconcile prepaid inventory accounts
  • Manage AP dedicated telephone number and voice mail and Apayable@singerequipment.com email inbox
  • Cross training to cover for AP processors when they are on PTO

Ideal Candidate Will Possess the Following Skills and Abilities

Education: Bachelor’s degree in Business, Accounting, or related course of study.

 

Experience: 3-5 years Accounts Payable experience; 1-2 years of AP experience with 3 way match of Purchase Order, Receiver, and Invoice required.  Experience using Concur AP automation system preferred; experience working in a distributor or retail environment or experience with rebates a plus; willingness and ability to communicate with vendors and internal stakeholders via telephone, email and/or teleconference calls.  Basic understanding of general ledger accounts as it relates to coding invoices properly.

 

Competencies: Strong organizational, problem-solving, time management, and communication skills.  Attention to detail and ability to prioritize tasks and meet deadlines.  Collaborative with internal stakeholders to improve the process. 

 

Other Requirements: Intermediate Excel (pivot tables and v-lookups), Outlook, Word, and Adobe Acrobat. Experience with Concur AP invoice automation system preferred.

 

PHYSICAL DEMANDS

  • Must be able to perform the essential functions of this position with or without reasonable accommodation
  • Must be able to sit up to 90% of the time to perform various job-related tasks
  • Must be able to stand, stoop, and bend to perform various job-related tasks
  • Must be able to walk, move or traverse throughout the office/warehouse to perform various job-related tasks
  • Must be able to use hands/fingers to operate various types of office and hand-held equipment
  • Must be able to ascend and descend stairs to perform various job-related tasks, if necessary
  • Must be able to lift up to 10 pounds

 

WORKING CONDITIONS

This is an office position. Standard hours are Monday – Friday from 8:00 am – 5 pm

 

TRAVEL

Minimum travel 10%

 

 

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. 

 

EOE/M/F/Veterans/Disability

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