Administrative Coordinator

The Administrative Coordinator is responsible for data entry and tracking and delivery of orders after purchase orders are issued.  The Administrative Coordinator must be self-motivated with high energy and the ability to interact with numerous individuals, in multiple functions, in a dynamic and changing environment.

Responsibilities include:

• Enter order confirmation in tracking system
• Verify confirmations from vendors against Purchase Orders to confirm accuracy
• Track shipments
• Distribute receiving reports to Project Managers weekly until all items have been received
• Review Packing lists versus purchase orders
• Obtain quotes for 3rd party shippers using Old Dominion and STG 
• Assist Project Coordinator as needed

Competencies:

• Proficiency using Microsoft Word, Excel, and Outlook.
• Strong customer service skills.
• Ability to multi-task and work in a fast-paced environment
• Attention to detail; highly organized
• Exceptional work ethic with a focus on achieving goals and targets in a timely and complete manner
• Possess strong written and verbal communication skills, including ability to articulate recommendations in a concise and timely manner
• Highly driven and self-motivated; ability to work independently with minimal supervision and as part of a team
• Foster positive relations and communications with co-workers
• Strong relationship building skills with customers, general contractors, architects, manufacturers and vendors, and other trades on job sites
• Possess integrity and ethical character
• Ability to think creatively, critically and solve problems

***Bilingual Candidates Preferred***

Physical Demands

Work requires sitting for extended periods of time while operating a computer, standing, walking and moving throughout the office and telework environment; requires driving and valid driver’s license; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs.

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. 

EOE/M/F/Disability/Vet