Accounts Payable Clerk-OFFICE BASED

Job Locations US-MA-Agawam
Posted Date 2 weeks ago(3/16/2023 8:28 AM)
Job ID
# of Openings


The Accounts Payable Clerk is responsible for ensuring  AP-related functions are completed timely and accurately within pre-established accounting deadlines while following all company processes and procedures.


Essential Functions

  • Ensure compliance with internal and external policies and regulations
  • Manage Accounts Payable email; print and prepare invoices for processing, scan/save Invoices to specified drive/folders
  • Verify that proper documentation is included with invoice submissions – match material line items to Purchase Orders
  • Provide necessary information to receiving and/or purchasing department regarding invoice discrepancies
  • Batch and input invoices into the TRX ERP system
  • Process Direct Ship invoices
  • Prepare weekly ACH payment selection and update in TRX, email remittance documents to vendors
  • Prepare weekly check run selection for checks processed/mailed out of Corporate office, update in TRX
  • Process applicable chargebacks and provide documentation to the vendor
  • Manage vendor accounts and relationships
  • Review and Reconcile vendor statements
  • Reviews, Reconciles, and processes vendor credits.
  • Process approved employee expenses downloaded from Concur and either Job costed or expensed in TRX
  • Maintain file room; vendor invoices, ACH Beneficiary forms and other AP-related documents
  • Collaborate with other departments to ensure accurate and efficient processes
  • Other projects as assigned by the Director of Finance

Ideal Candidate Will Possess the Following Skills and Abilities

  • Minimum 1 year of Accounts Payable experience is required
  • Experience in distributor/retail environment a plus
  • Standard accounting principles/concepts


·         Excellent interpersonal and customer service skill

·         Strong organizational/multi-task and prioritizing skills

·         Ability to work in a flexible and dynamic organization

·         Ability to maintain a high level of confidentiality

·         High attention to detail and problem solving

·         Proficient in the Microsoft Office Suite applications (Teams, Excel, Word, Outlook, & PowerPoint)

·         Experience with TRX ERP system a plus

·         Experience with Concur system a plus


  • High School Diploma, GED, or equivalent work experience




At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. 





Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed