Accounts Payable Clerk-OFFICE BASED

Essential Functions

• Ensure compliance with internal and external policies and regulations
• Manage Accounts Payable email; print and prepare invoices for processing, scan/save Invoices to specified drive/folders
• Verify that proper documentation is included with invoice submissions – match material line items to Purchase Orders
• Provide necessary information to receiving and/or purchasing department regarding invoice discrepancies
• Batch and input invoices into the TRX ERP system
• Process Direct Ship invoices
• Prepare weekly ACH payment selection and update in TRX, email remittance documents to vendors
• Prepare weekly check run selection for checks processed/mailed out of Corporate office, update in TRX
• Process applicable chargebacks and provide documentation to the vendor
• Manage vendor accounts and relationships
• Review and Reconcile vendor statements
• Reviews, Reconciles, and processes vendor credits.
• Process approved employee expenses downloaded from Concur and either Job costed or expensed in TRX
• Maintain file room; vendor invoices, ACH Beneficiary forms and other AP-related documents
• Collaborate with other departments to ensure accurate and efficient processes
• Other projects as assigned by the Director of Finance

• Minimum 1 year of Accounts Payable experience is required
• Experience in distributor/retail environment a plus
• Standard accounting principles/concepts

Skills:

·         Excellent interpersonal and customer service skill

·         Strong organizational/multi-task and prioritizing skills

·         Ability to work in a flexible and dynamic organization

·         Ability to maintain a high level of confidentiality

·         High attention to detail and problem solving

·         Proficient in the Microsoft Office Suite applications (Teams, Excel, Word, Outlook, & PowerPoint)

·         Experience with TRX ERP system a plus

·         Experience with Concur system a plus

Education:

• High School Diploma, GED, or equivalent work experience