Senior Project/Contract Billing Specialist-OFFICE BASED

Job Locations US-MA-Agawam
Posted Date 2 weeks ago(3/16/2023 8:29 AM)
Job ID
# of Openings


The Senior Project/Contract Billing Specialist is responsible for overseeing the Project Contract Billing function and ensuring all contract billing related functions are completed timely and accurately within pre-established accounting deadlines while following all company processes and procedures.  This position is also responsible for managing contract billing accounts receivable collections and assisting in the month-end close and closing process, including processing and bookings of required journal entries.


  • Oversee and coordinate all activities of the Project Contract Billing function personnel and the functions daily, weekly, and month end activities.
  • Setup customers’ accounts in the company’s ERP System and communicate information to the Project Department for facilitation of the project roll overs.
  • Maintain master list of contract billing list, inclusive of project names, general contractors, project numbers, customer accounts, billing due dates, project manager and billing notes.
  • Run individual project reports for items stage and delivered.
  • Work with individual project managers to determine scheduled deliveries and completed labor.
  • Create billing in Company ERP system.
  • Prepare pay applications and timely submit to general contractors for payment prior to designated due dates.
    • Prepare vendor lien waivers as part of pay applications.
    • Complete all paperwork as part of pay application for stored materials in company warehouse.
  • Track supplier material payments, obtain signed vendor lien releases and provide to general contractors as required.
  • Prepare and provide up to date contract billing files to shared project management folders.
  • Manage the project accounts receivable aging and collection process, generating accurate and complete account receivable aging reports and following up with general contractors for payment.
  • Create and maintain project prevailing wage folders, entering information in Quantum payroll system and providing payroll with relevant rate data.
  • Prepare and maintain certified payroll records.
    • Enter prevailing wage hours and weekly in Quantum payroll system for hours worked and no work weeks.
    • Run individual payroll reports and attach OSHA cards.
    • Submit weekly certified payrolls to contractors either uploading to contractor websites or using Procore and Aconex platforms.
    • Enter necessary payroll reporting in the AON system (OCIP and CCIP).
    • Prepare and provide monthly utilization reports.

Ideal Candidate Will Possess the Following Skills and Abilities


  • Minimum 5 years of project AIA related billing experience is required.
  • Experience in distribution and project construction environment a plus.
  • Knowledge of standard accounting principles and concepts required.


  • Excellent interpersonal and customer service skill
  • Strong organizational/multi-task and prioritizing skills
  • Ability to work in a flexible and dynamic organization
  • Ability to maintain a high level of confidentiality
  • High attention to detail and problem solving
  • Proficient in the Microsoft Office Suite applications (Teams, Excel, Word, Outlook, & PowerPoint)
  • Experience with TRX ERP system a plus
  • Experience with Concur system a plus


  • High School Diploma, GED, or equivalent work experience

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. 





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